Wednesday 20th November 2019
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Planning an event or street party

Sub heading

bouncy castle

Planning an event or street party can be a great way to bring communities together and celebrate Luton's cultures and heritage.

If you're planning an event, there are some important requirements, so make sure you read the advice below in order to ensure it is successful and runs smoothly.

 

Do not underestimate how much of your and others’ time will be taken up in planning and organising an event.

Street parties

Street parties and fetes are a traditional part of community life; they are a simple way for us to get to know our neighbours and meet members of our community.
 
We want to make it easier for you to hold these sorts of local events, without having to plough through mountains of forms and red tape.
 
Communities and local government have produced this simple step by step guide on how to hold a community event in your local area. It includes one simple form for you to use to let us know about your plans, so you can get on with the real work of organising a fun event. The street party site also has some helpful information.
 
Road closures
If you want to close your street for your party, you will need to apply to our Highways team at least 12 weeks prior to the event, and there may be a charge. Please register your interest by phoning them on 01582 510333. 

Events

Licensing

You only need a licence if alcohol is being sold, if you're selling food after 11pm, if you are advertising your event outside the neighbourhood and/or you are charging for entry.

Event location

The location must be suitable and adequate for what you want to do.

We have a variety of locations you can book and experienced staff who can help you with your planning, namely :

Health and safety

Any event on public property must be safe for everyone involved, and you will need to do a risk assessment considering who will be running and attending your event, the possible risks they face, and what you can do to minimise those risks. Advice on health and safety at events.

Finally, do not assume the police will be able to provide any support for your event - you must contact them to discuss it. See if you need to contact the police.

Environmental Health (noise)

Noise from outdoor events can sometimes disturb local residents. Read more on noise control at outdoor events.

Licensing (alcohol / music / food)

If you need to close a road for your event, you will need to apply to our Highways team at least 12 weeks prior to the event, and a fee will be payable. To discuss your requirements please phone Highways on 01582 510333. All events must be covered by a valid Public Liability Insurance policy, with a minimum of £5m cover. If your event involved outside contractors, they must have their own insurance. You will need to talk to an insurance company to arrange this and there will be a cost.

If you are holding an event where alcohol is available, music (live or recorded) and/or dancing is provided as entertainment, or food out of hours is provided (11pm to 5am), you may need a temporary event licence. You will also need a temporary event licence if you are arranging a charitable collection or there is gaming/gambling.

Some licences can take at least three months to process, and you may have to pay a fee

Apply for a temporary event notice.

You can contact Licensing on 01582 546 040 or email [email protected]

Travel / highways

If you need to close a road for your event, you will need to apply to our Highways team at least 12 weeks prior to the event, and a fee will be payable. To discuss your requirements please phone Highways on 01582 510333.

Insurance

All events must be covered by a valid Public Liability Insurance policy, with a minimum of £5m cover. If your event involved outside contractors, they must have their own insurance. You will need to talk to an insurance company to arrange this and there will be a cost

Safety Advisory Group

Organisers of all large events, such as those with multiple venues or a large footprint, or including marches or processions, or protests, are usually invited to the Safety Advisory Group. Held once a month, usually in the town hall, the Safety Advisory Group is made up of representatives from Police, Fire, Ambulance and our own specialist departments. It exists to give advice to organisers, to ensure that all public events in Luton are safe and well run.

If you need to attend one of these meetings we will send you an invitation.

If you have any queries regarding the Safety Advisory Group, please email the Emergency Planning team, that runs the group at [email protected] or phone 01582 547124.​​

 

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