Sunday 19th November 2017
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Your Say, Your Way

Sub heading

Your Say, Your Way (YSYW) funding, previously known as Participatory Budgeting or PB, is a way in which community members can apply for up to £1,250 to help to make their community project ideas become a reality.

Managed by us, YSYW is a creative way of allocating money to local projects across the town.

Applications for money come in and, once projects are assessed as meeting some very basic criteria, residents vote on the proposals they’d like to see happening in their area.

The projects that receive the most votes are then allocated the money. In this way, local priorities come directly from local people.​​

Can YSYW help the area where I live?

If you have an idea for your own neighbourhood that would improve it in some way, then YSYW funding could be just what you’re looking for to start the ball rolling.

We know that there is a lot of community work going on out there, whether it is about making improvements to the environment or helping local children to form a football team, and each project is vital to the people who live in the area or take part in those activities.

We also know that without this type of community involvement our town would not be as strong and vibrant as it is. It means that:

  • people come together
  • areas are cleaned up
  • people take part in physical, creative and social activities
  • new sessions can be planned or items of equipment purchased to broaden the scope of what is provided

Better still, completely new projects can be developed to fill gaps in local provision or to bring something new and fantastic to the neighbourhood, including community spirit!

What kind of projects will YSYW fund?

Things that are perhaps missing in communities, but are seen as being very important, can be helped by this small injection of funding. These can include:

  • notice boards
  • community gardens
  • newsletters
  • clean and pleasant underpasses
  • lunch clubs
  • junior youth clubs
  • over 60s activities
  • adult learning classes

Wards

YSYW funding is overseen by a team of Area Projects & Involvement officers who cover the whole town, as shown in the tab below. It is advisable to think about which ward your project will take place in (a ward is a defined area/neighbourhood) and then apply in that ward.

I want to apply

To apply for YSYW funding, complete an online application form using the orange button below. A printable version is available at the bottom of the page. Paper versions should be completed and sent by email or post using the contact details below.

I need more help

We have produced some guidance notes to give you a bit more information about who can apply, timescales, dates and more. Open the tab below or download a printable version at the bottom of the page.

 
 
 

YSYW guidance notes

Contents

  • 1 - What is YSYW and what can it fund?
  • 2 - Eligibility criteria
  • 3 - Frequently asked questions
  • 4 - Timelines for all wards

1. What is YSYW funding and what can it fund?

The YSYW programme is currently running in all of the 19 wards of Luton – divided for the purpose of local elections to the Council). It aims to involve local people from across the whole community in influencing the decisions affecting their neighbourhoods.

YSYW is part of this process and brings a local funding opportunity for grassroots community projects to your wards every year.

What is the YSYW funding opportunity for local people, community groups and local organisations?

As a resident, the YSYW funding opportunity enables you to decide on how funding for community projects should be spent in your local area. You can do this by voting directly at Decision Days and, in some cases, online.

If you are part of a community group, local organisation or a resident and you have an idea for a project to improve your ward, you are able to apply for funding. If it meets funders’ criteria and other residents like the project and vote for it, then you could get funding to support your idea.

What can a YSYW grant fund?

The YSYW programme is for community led projects that can support the work of the Council and its partners to improve local neighbourhoods by addressing the needs and priorities of their local communities. The key overall priorities for projects are:

  • supporting safe, strong and cohesive communities
  • improving health and wellbeing
  • enhancing skills and education
Luton’s Investment Framework presents a clear and coherent plan to the local community, partners and potential investors and focuses attention on ensuring everything that we do is aimed at improving health, wellbeing and prosperity.

Want more information?

Contact the YSYW team (see ‘Contact details for Area Projects & Involvement officers by ward’) for specific contacts. General contact details are as follows:

2. Eligibility criteria

The following eligibility criteria will be used to assess projects: linkage with local priorities

  1. building community development and widening involvement
  2. benefits and outcomes for local people
  3. clarity on project and how it will work and be managed
  4. realistic budget and value for money
  5. impact on sustainability

Important

It is crucial that clear and concise information is added on page one of the application form as this is the actual information used in project summary sheets to describe your particular project.

3. Frequently asked questions

1. What is YSYW?
YSYW is a creative way of allocating resources. Residents vote on proposals they want to see happening in their neighbourhoods. In this way they participate directly in the allocation of resources. The funding available through the YSYW Decision Days is aimed at addressing and tackling priorities and the needs of local residents.

2. Where can projects be delivered?
The ward or area you apply to for funding is the one in which you will deliver the project, or else the area where the people who benefit from your project come from. If you are planning to deliver a project for residents of a ward but want the activity to take place elsewhere, you can still apply but as with all projects you will need to be able to provide proof of their residence, eg using registers or similar. You may apply for funding from more than one ward.

3. Who can apply?

Any community member, community group or local organisation that can deliver projects within the stated area, as long as:

  1. the group is constituted/has agreed terms of reference
  2. the group has a recognised organisation that can act as banker – either the group itself or, for example a school, church, mosque etc
  3. organisers are able to demonstrate compliance with relevant statutory requirements, eg DBS checks for working with children, vulnerable adults, equal opportunities and Health and Safety
  4. the group does its work ‘not for private profit’
  5. the group has not applied for YSYW funding for the ‘same thing’ for the ‘same project’ before
  6. the group is not making more than one application for YSYW funding (eg a PTA cannot complete an application for afterschool activities, and another one for a drama production) in one ward - there can only be one bid per group/single organisation per ward

    However, organisations/groups who use the same building can all apply (eg a church may accommodate a toddler group and a lunch club and both could apply individually)

PLEASE NOTE: Assistance can be given after the initial applications have been received to support groups with (a) to (c) above.

Please contact us as soon as possible when you are considering your proposal and application if you have any questions about the above.

4. Can I apply for funding in more than one ward?
An organisation can only apply for funding in a maximum of two wards even if the projects are different.

5. Is there help available with filling in application forms?
There is support available from the YSYW team and workshops are available for community group representatives to attend to help develop project ideas and complete application forms (please see timelines for each area below). Please telephone your YSYW area officer to discuss your needs, find out more and to book your place(s) - contact details are provided.

6. Can statutory organisations submit applications?
Not directly, but applications from statutory organisations can be considered if they apply as a partner with a local community organisation (eg a PTA and a local school, a Neighbourhood Watch group and the Police etc). They also have to show that they are directly delivering services to the local community benefitting from the YSYW funding area and that the money applied for is not being used to replace existing mainstream provision.<.p>

7. How much can be applied for?
Project proposals are invited to the maximum bid amount of £1,250. Please note that community members and funders are looking for maximum value for money, from a range of projects.

The total amount available for the ward varies from year to year but it is around £7,500, ie considerably less than the total amount of money being applied for from community groups all together. It is therefore important that you are accurate and reasonable in your costings so that the total money available goes to as many groups and reaches as many people as possible.

8. Why do we need an explanation of how projects meet local peoples’ needs and priorities?
This is to allow for appropriate allocation of funds as fairly as possible and to show all the ways in which your project can help improve the neighbourhood. The more you can explain how your project meets local needs and priorities, and the Council’s overall priorities, the more interest it will get from residents who vote on it.

The money available under each theme from funders also reflects the council’s priorities, so the more your project can explain how it will benefit local people, the better chance it will have of securing funding.

9. How much detail is required regarding the project?
The application form is designed to be simple to complete. However, the more relevant information you can include, the better! Please do not exceed the maximum number of words specified on the form – please feel free to use bullet points.

You are welcome to attach any supporting documents or information. A detailed budget breakdown is also part of the assessment of projects, and, as explained in the previous section, it is important that you include a clear description of how the proposal will address and tackle local priorities and benefit local people.

10. What is a YSYW Decision Day event?
This is where the groups/organisations submitting bids will need to do a three minute presentation to the local community. The presentation will give details on what the project is, how it will benefit the community and any other details the presenter feels the community need to know to make their funding bid successful.

Local residents are given opportunity to ask few questions on the project and are also able to vote anonymously on which projects they want to see funded in the area.

All applicants will need to do a three minute presentation on the Decision Day event. If for any reason the project applicant can’t be there, they must have a representative in their place. Due to time constraints all presentations must be made without the use of electronic aides, ie computers, DVD’s etc. However we do encourage you to be interactive and creative and can use project participants, volunteers, pictures, display board or hand-outs.

11. What do I do if I have any other concerns about the application and presentation process?
If there are any concerns both prior to submission of applications and in the run up to the Decision Day events, the YSYW team will be happy to answer any queries. You can contact them on using the contact details provided.

4. Timelines

Northwell and Sundon Park

Monday 23 October:
Northwell and Sundon Park YSYW Decision Day event

6.30pm to 9.30pm
Futures House, The Moakes, Luton, LU3 3QB

Bramingham, Icknield, Limbury and Northwell

Date TBC: Application form and presentation skills workshop

Monday 31 July: Closing date for applications and SCS check eligibility

Followed by:

  1. Project summary sheet sent to funders and councillors
  2. Comments back from funders and councillors
  3. Final check on eligibility by SCS staff

Friday 25 August: Notify applicants of result of decisions

Saturday 11 November:
Bramingham, Icknield, Limbury YSYW Decision Day event
1pm to 4pm
Futures House, The Moakes, Luton, LU3 3QB

Dallow

Date TBC: Application form and presentation skills workshop

Monday 31 July: Closing date for applications and SCS check eligibility

Followed by:

  1. Project summary sheet sent to funders and councillors
  2. Comments back from funders and councillors
  3. Final check on eligibility by SCS staff

Friday 1 September: Notify applicants of result of decisions

Saturday 16 September
Dallow YSYW Decision Day event
12 to 5pm
St Peter’s Centre
Harefield Road, Luton, LU1 1TH

High Town and Barnfield

Date TBC: Application form and presentation skills workshop

Monday 31 July: Closing date for applications and SCS check eligibility

Followed by:

  1. Project summary sheet sent to funders and councillors
  2. Comments back from funders and councillors
  3. Final check on eligibility by SCS staff
  • Friday 8 September: Notify applicants of result of decisions
  • Saturday 16 September:
    Barnfield YSYW Decision Day
    12 to 5pm
    Bushmead Community Centre, Hancock Drive, LU2 7SF

    Saturday 23 September:
    High Town YSYW Decision Day
    9.30am to 1pm
    High Town Community, Sports & Arts Centre, Concorde Street, Luton, LU2 0JD

    Saints and Biscot

    Date TBC: Application form and presentation skills workshop

    Monday 31 July: Closing date for applications and SCS check eligibility

    Followed by:

    1. Project summary sheet sent to funders and councillors
    2. Comments back from funders and councillors
    3. Final check on eligibility by SCS staff
  • Friday 15 September: Notify applicants of result of decisions
  • Saturday 30 September:
    Joint Saints and Biscot YSYW Decision Day
    11.30am to 3.30pm
    Denbigh High School, Alexandra Avenue, Luton, LU3 1HE

    Farley and South

    Date TBC: Application form and presentation skills workshop

    Sunday 17 September: Closing date for applications and SCS check eligibility

    Followed by:

    1. Project summary sheet sent to funders and councillors
    2. Comments back from funders and councillors
    3. Final check on eligibility by SCS staff
  • Friday 22 September: Notify applicants of result of decisions
  • Saturday 7 October:
    Farley & South YSYW Decision Day event
    12 noon to 4pm
    Farley Community Centre, Delphine Close, Luton, LU1 5RE

    Crawley, Round Green, Stopsley and Wigmore

    Date TBC Application form and presentation skills workshop

    Friday 1 September: Closing date for applications and SCS check eligibility

    Followed by:

    1. Project summary sheet sent to funders and councillors
    2. Comments back from funders and councillors
    3. Final check on eligibility by SCS staff
  • Friday 29 September: Notify applicants of result of decisions
  • Saturday 14 October:
    Crawley, Round Green, Stopsley and Wigmore YSYW Decision Day
    10am to 2pm
    Ramridge Primary School, Turners Road South, Luton, LU2 9AH

    Challney and Leagrave

    TBC Application form and presentation skills workshop

    Friday 1 September: Closing date for applications and SCS check eligibility

    Followed by:

    1. Project summary sheet sent to funders and councillors
    2. Comments back from funders and councillors
    3. Final check on eligibility by SCS staff
  • Friday 6 October: Notify applicants of result of decisions
  • Saturday 21 October:
    Challney YSYW Decision Day event
    10am to 1pm
    Chaul End Centre, 515. Dunstable Road, Luton, LU4 8QN

    Leagrave YSYW Decision Day event
    2pm to 5pm
    Hockwell Ring Community Centre, Mayne Avenue, Luton, LU4 9LB

    Lewsey

    Date TBC: Application form and presentation skills workshop

    Sunday 1 October: Closing date for applications and SCS check eligibility

    Followed by:

    1. Project summary sheet sent to funders and councillors
    2. Comments back from funders and councillors
    3. Final check on eligibility by SCS staff
  • Friday 13 October: Notify applicants of result of decisions
  • Saturday 28 October:
    Lewsey YSYW Decision Day event
    12 noon to 4pm
    Lewsey Community Centre, Landrace Road, Luton, LU4 0SW

    Contact details for Area Projects & Involvement officers

    Below is a list of all wards in Luton, along with the officer responsible for dealing with your application.

    Bramingham, Icknield, Limbury, Northwell, Sundon

    Officer name: Cathy McShane
    Email: Cathy.McShane@luton.gov.uk
    Telephone: 01582 512555

    Biscot, Saints

    Officer name: Sultan Khan
    Email: Sultan.Khan@luton.gov.uk
    Telephone: 01582 548780

    Barnfield, High Town

    Officer name: Heather James
    Email: Heather.James@luton.gov.uk
    Telephone: 01582 548785

    Dallow, Farley, Lewsey, South

    Officer name: Shohir Uddin
    Email: Shohir.Uddin@luton.gov.uk
    Telephone: 01582 548776

    Challney, Crawley, Leagrave, Round Green, Stopsley, Wigmore

    Officer name: Gary Roberts
    Email: Gary.Roberts@luton.gov.uk
    Telephone: 01582 546985
     

     Downloads

     
     

     Contact information

     
    Your Say, Your Way

    Strategic Community Services Office, Lewsey Community Centre, Landrace Road, Luton, LU4 0SW

    Tel: 01582 546985 or 01582 548776
    Contact us